Office of Student Conduct

Admissions Clearance

Procedure for Non-Academic Admission Clearances

Florida Administrative Code 6C-6.001(2) authorizes universities to refuse admission to applicants due to past misconduct. The University further requires the Vice President of Student Development and Enrollment Services or his/her designee to review all applications disclosing information regarding any prior violation of law (including but not limited to criminal charges, convictions, or pending charges), other than a minor traffic violation, or any conduct problem at another institution and to make a decision as to whether the admission of this applicant will be in the best interest of the University. This statement describes the procedure and assigns responsibility for the review of these applications for admission. Applicants who fail to disclose any prior violation of law, other than a minor traffic violation, or any conduct problem at another institution and such fact is subsequently discovered by the University, may be denied admission or readmission, or may receive any other academic and/or disciplinary action prescribed by the University, including but not limited to academic dismissal.

The following paragraphs outline the Office of Student Conduct's involvement in the Admission Clearance process:

1. The Office of Student Conduct receives an Admissions Clearance Request from Undergraduate Admissions, Graduate Studies, or the Registrar.

2. The Clearance request is reviewed, and the Applicant is contacted. Student Conduct contacts Applicants in an effort to more fully understand the events surrounding the violation(s) of Educational Policy and/or Law indicated on the Applicant's application. Applicants are typically asked:

To describe the events surrounding the violation
To relate what the outcome was (for example, found "guilty" in court or "in violation" by an educational institution)
To relate any sanctions by an educational institution and/or sentencing by a court
Whether or not the sanctions/sentencing have been completed, and finally
to provide paperwork verifying the above information

You may assist our office and expedite your application in the admission clearance process by completing the following check list:

Documentation required for incidents that occurred within 10 years:

You may be asked to send the following:

A narrative account describing the event(s) include important dates, violation descriptions, case information such as if it is under review, the outcome, sanctions, and sentencing, your status on completion of sanctions (i.e. probation, community service, jail, suspension, expulsion, alcohol/drug course attendance, counseling, etc).
The court outcome or educational institution outcome (documents provided by you from your lawyer, the court, or your educational institution).
The completed sanctions or sentencing (documents provided by you from the probation officer, court, or educational institution)
A copy of your valid driver's license in cases involving traffic related incidents.

Documentation for incidents that occurred more than 10 years ago:

You may be asked to send a narrative account describing the event(s) include important dates, violation descriptions, case information such as if it is under review, the outcome, sanctions, and sentencing, your status on completion of sanctions (i.e. probation, community service, jail, suspension, expulsion, alcohol/drug course attendance, counseling, etc).
Documentation is not always necessary for incidents that occurred more than 10 years ago.

***Please note that failing to collect and prepare these documents will delay the admission process. You do not need to send these documents until someone from our office contacts you.

3. Oftentimes, Student Conduct feels they need to know the Applicant better before a recommendation can be made. If this is the case, Applicants, either in person or over the phone, are typically asked:

Whether there have been any violations since the application was submitted
What extracurricular activities they are involved in
Current employment status
Current academic status and future academic plan

4. When sufficient information has been collected, the Applicant's Clearance request is reviewed and a recommendation is made. The possible recommendations are:

The Applicant is cleared for the term
The Applicant is cleared for the term, but is placed on disciplinary probation until .
The Applicant is NOT cleared for the term
The Applicant is delayed until the term
No recommendation -- insufficient information

NOTE: If a student is placed on probation, our office will send a letter to the applicant indicating such.

5. Finally, the recommendation is sent to the appropriate admissions office (Undergraduate Admissions, Graduate Studies, or the Registrar's). That office then makes the FINAL decision as to whether or not the Applicant will be accepted to the University. The Office of Student Conduct makes a recommendation only, and is not the final word on an Applicant's admission status.

NOTE: There is no appeal to this process.

If you have any questions regarding the Office of Student Conduct's involvement in this process, please call 407-823-3841, email Stephanie Jarvis at sjarvis@mail.ucf.edu, or stop by our office, located in the Ferrell Commons room 142.