Frequently Asked Questions by Community Neighbors
Who can file an incident report?
Any member of the UCF community can submit an incident report: students, faculty, staff and community neighbors. Incident reports can be submitted in regards to violation of Rules of Conduct by an individual student or by a UCF student organization. When completing the incident report, please be sure to fill out the contact information portion, located near the top of the Incident Report Form, as the Office of Student Conduct can not accept anonymous reports.
How do I file an incident report with UCF’s Office of Student Conduct?
If you have witnessed an incident and/or feel that a student may have violated any of UCF’s Rules of Conduct, please fill out an incident report on Office of Student Conduct website. If the incident required you to call the police, please indicate this as we frequently receive reports from local law enforcement. If you have questions or concerns, please call the Office of Student Conduct at (407) 823-4638 Monday thru Friday 8am -5pm. You may also email the office with your questions at st_condu@mail.ucf.edu.
How will I know if this action or incident is a violation of UCF’s Rules of Conduct?
We recognize that many of our surrounding neighbors may not be familiar with our policies as they are not UCF students or alumni. The Office of Student Conduct website offers full access to the Rules of Conduct for your review. In the event that you are unsure, please submit your referral to the Office of Student Conduct so that it can be reviewed by a staff member. A staff member may contact you for additional details if necessary.
What information should I include in the incident report?
It is important to be as detailed as possible when submitting a report. Include the sequence of events as you witnessed and any relevant background information you have available. Please try to include specific times and dates, names of those involved in the incident (those committing the alleged violation as well as potential witnesses) and detailed descriptions of individuals involved.
What if I do not know the students full name?
If the situation does not require immediate assistance from emergency response personnel, you should talk to your neighbors and/or home owners association. They may be able to provide you with the information you need.
What is a PID?
A PID is a personal identity number assigned to a student by the University for identification purposes. This information is not required to submit an incident report.
What happens after I submit an incident report to the Office of Student Conduct?
All submitted incident reports are reviewed by the Director of the Office of Student Rights & Responsibilities to determine if sufficient information is present to support the claim of a conduct violation. A staff member from the Office of Student Conduct may contact you for more information regarding the incident. The student will then be notified of the referral and asked to attend a meeting with a staff member who will share the incident report with the student.
How long does UCF’s student conduct process take?
Once referrals are received, they are reviewed by the Director and assigned to an OSC Staff Member who will initiate the process. A letter will be sent to the student identifying their charges and a scheduled appointment to meet with the Staff Member, usually within 2-3 weeks. Upon meeting with the Staff Member, students may be forwarded to a formal hearing. The entire process can take from 4-6 weeks, depending upon the availability of the individuals involved.
Am I responsible for presenting the case?
No, you will not be required to present a case, though you may be asked to participate as a witness in regards to the incident during a formal hearing. It will be the responsibility of the Office of Student Conduct to present evidence on behalf of the University in support of the charges. It will be the responsibility of the charged student to present evidence on their own behalf.
What is my role as a witness?
As a witness, you may be asked to answer questions by the Student Conduct Review Board. (The Student Conduct Review Board consists of trained faculty, staff and students who conduct hearings then recommend decisions and sanctions to the Director of OSRR.)The charged student will also have an opportunity to ask questions regarding the alleged incident. This portion of the student’s formal hearing process typically lasts 20-30 minutes. We highly encourage you to provide your statements in-person; however, we can conduct this portion of the formal hearing via phone.
When and where will Student Conduct hearings take place?
Most hearings are held Monday through Thursday between the hours of 8 am and 5 pm. Hearings typically last 1 - 2 hours, but witnesses are not required to stay for the entire hearing. All hearings will take place at UCF in Ferrell Commons , Room 142. Ferrell Commons is located across the street from the UCF Recreation & Wellness Center and near Parking Garage B, just off of Gemini Boulevard South.
Will I be notified of the hearing outcome?
You will NOT be notified of the final outcome of a hearing, unless you are the victim of personal abuse [included within Rule of Conduct #4 Harmful Behavior] or sexual assault, as defined in the Clery Act. The Family Educational Rights and Privacy Act, commonly known as FERPA, all prevents us from disclosing information regarding students, unless it has been determined there is an educational need to know.
